A travel agency agreement is a contract between a travel agent and a tour operator company giving the agency the authority to operate the business on its behalf. The company may give the agency all the rights to use it’s advertisement and promotional material as well. The agency has to provide regular updates about its sales and bookings on a monthly basis.
Give the names and addresses of the two parties who are going to sign the agreement, i.e. the company and the travel agency or the names of those who are going to sign on their behalf. For the company, it will be a member of the Board of Directors, while the agency may authorize a representative to sign the document on their behalf. Explore a variety of travel agency invoice templates here.
Define the subject or purpose of the agreement. Here the agent agrees to work on behalf of the promoter and engage in booking tickets, rooms and transport services for the company with the objective of expanding its customer base. The agency will be allowed to use the promotional material of the company to advertise for these services. Check out more travel agency proposal templates available here.
The terms of payment will make it clear that all booking details should be sent to the promoter before the final confirmation. The promoter has the right to alter or cancel the booking due to any reason whatsoever. All the booking amount received will be sent to the promoter within seven days after confirmation and three days after confirmation in case of emergency bookings. You can take a look at these appeal letter templates provided here.
The travel agency will be held fully responsible for all the transactions made in the name of the company using the company account. In case of cancellation of bookings due to the agent, he will be liable to pay a certain amount as a loss recovery, according to the agreement. The company may apply some additional charges before signing the agreement. You may also see more on travel agency flyer templates.
The agreement will need to specify the date of agreement and the duration for which it remains valid. If one of the parties wants to discontinue the contract, they may do so by giving an appropriate notice for the same. The bank details of both parties should be clearly mentioned for transaction purposes.
